Sezad adopts official documents management system

Business Saturday 29/December/2018 14:59 PM
By: Times News Service
Sezad adopts official documents management system

Muscat: Dr Yahya bin Said Al Jabri, Chair of the Board of Directors of the Special Economic Zone Authority in Duqm (SEZAD) and Dr Hamad bin Mohammed Al Dhawyani, Chair of the National Records and Archives Authority (NRAA), adopted the system of classification of official documents and schedules of their retention in Sezad.
The preparation of the system in follows the principles and procedures contained in the Law of Records and Archives and its Executive Regulations and based on the review carried out by Sezad-NRAA joint working group of the types of files and documents handled in Sezad.
These official documents are the ones unique to government units, for which the unit was created.
In accordance with the work plan, a working group formed by the decision of the Chair of Sezad, coordinated with NRAA to contact the relevant structures and administrative divisions in Sezad to prepare a list of types of Sezad documents and files. This included Planning and Engineering Affairs, Oversight and Compliance, Investors' Services, and the specialised divisions reporting to the Deputy CEO. This resulted in the completion of the procedural tools for the preparation of schedules for retention periods and classification system.
These procedural tools of document management system includes the tables for retention periods of official documents. These procedural tools are the mainstay of building a modern and up-to-date system according to the latest international standards and standards adopted in this field based on, registration, classification and coding of documents according to the classification system prepared for this purpose to distinguish and facilitate reference thereto. This system can also apply to handle the documents since their creation and through their various stages. This will help codify all the processes of destruction, transfer and deportation of documents on the one hand, and observe the terms of their retention on the other hand.
It is a modern system for the management of documents and archives and the various mechanisms and procedures in this regard in terms of preparing an index of the various types of documents and files for all the specialised administrative divisions in Sezad.
It is noteworthy that the number of governmental bodies that have adopted such system has so far reached 54.