Workshop to set up document management system conducted

Muscat: The Nama Group recently conducted a special workshop on the preparation of the document management system.
More than 110 employees, in charge of managing documents and archives in the group’s subsidiaries, attended the workshop held at the Hotel Muscat Holiday.
The workshop, entitled the “Indexing Mechanisms of File and Document Titles”, was held in collaboration with the National Records and Archive Authority, within the framework of sustaining an integrated system of document management in the Sultanate, preserving these documents as a major reference for future development plans.
The group’s document management system, the first-of-its-kind in the Sultanate’s government companies, will be set up in accordance with Royal Decree No. 60/2007 on the issuance of the Documents and Archives Law.
Nama Group is a government-owned entity engaged in the transmission, distribution, supply and procurement of electricity and its related water services in the Sultanate.
“Nama Group, in cooperation with the National Records and Archive Authority, took the initiative to build its own system to manage the group’s documents that effectively contributes to the group's strategy and vision to be a leading reference for utility service excellence in the region," said Suhaila Al Farsi, Executive Manager, Group Strategic Planning and Risk Management, Nama Group.
“We are looking forward to integrating with the institutions concerned through establishing and applying the system in all the companies of the group, based on state-of-the-art methodologies in the documents and archives field,” she added.
“Nama Group pays great attention to this workshop, attended by a large number of employees of the group, in light of the importance of preparing this system. The workshop provided specialised and technical information on the preparation of the document management system, thanking the National Records and Archive Authority for their efforts, collaboration and follow-up,” said Munira Al Harthi, Quality and Document Head at Nama Group.
During the workshop, Sami Mali Jibtu, a technical expert at the National Records and Archive Authority, presented the importance of building a document management system in key authorities, explaining the benefits and features of the system as a modern scheme for the management of all kinds of documents.
In addition, he highlighted methods to extract file titles as part of setting up the basis of the file classification system and archives. The expert explained the need to apply this system to all administrative and technical divisions in Oman, which in turn will help organise the documents in use, quick access to them, as well as retrieving and maintaining those files.